Karori Normal School

Board of Trustees

 

The Board of Trustees of Karori Normal School is focused on the ongoing improvement of student progress and achievement. To ensure effective school performance, the board is committed to maintaining a strong and effective governance framework that incorporates legislative requirements and good practice.

 

Governance 

Enhancing student achievement is the board’s focus. The board is proactive rather than reactive in its operations and decision making, and does not involve itself in the day-to-day administrative details of running the school. 

 

The board is entrusted to work on behalf of all stakeholders and is accountable for the school’s performance. It emphasises strategic leadership, sets the vision for the school and ensures that it complies with legal and policy requirements. 

 

Policies are at a governance level and outline clear delegations to the principal. The board and principal form the leadership team with the role of each documented and understood. The principal reports to the board as a whole with committees used to facilitate the board fulfilling its role. 

 

The Karori Normal School Policies guide the operation of the school and provide the framework within which the procedures are formulated and carried out. These policies show our commitment to the National Administration Guidelines for sound school governance and management practices involving curriculum, planning and self-review, employment, finance and property, health and safety and legal compliance. 

 

Governance Manual Feb 2020


 

Contact

The Board may be contacted at bot@kns.school.nz

 

The Board of Trustees members are:

   

Bronwyn Barberel - Chair

barberelfamily@gmail.com

Helena Court

helena.r.court@gmail.com

Simon Johnson

simonsarahjohnson@gmail.com

Nicole Rex

djnikz@gmail.com

Blair Wightman

blair.wightman@outlook.com

Conrad Kelly – Principal

ckelly@kns.school.nz

Jacqui Croft – Staff Rep

jcroft@kns.school.nz


 

FINAL 2020 BOT Agenda September

KNS CCTV Privacy Notice

2020 Annual Report - Principal Chair

2020 KNS Financial Statements Signed


 BOARD OF TRUSTEES HUI AGENDA

 

Date

Wednesday 18 August 2021

 

Time

6.30pm

 

Present

Bronwyn Barberel (Chair), Helena Court (parent trustee), Jacqui Croft (staff trustee), Simon Johnson (parent trustee), Conrad Kelly (Principal), Nicole Rex (parent trustee), and Blair Wightman (parent trustee)

 

In attendance

Jacquie Kean (co-secretary), James Appleton (Deputy Principal), Phil McIntosh (Deputy Principal)

 

 

Time

Topic

Presenter

Time allocated

Outcome sought

  1. ADMINISTRATION

6.30pm

1.1.   Welcome, present and apologies

1.2.   Pepeha

1.3.   Confirmation of agenda

1.4.   Declaration of interests

1.5.   Matters arising from previous minutes

1.6.   Confirmation of minutes

 

 

BB

All

All

All

 

All

All

20 mins

The KNS Board is requested to:

  1. Declare any conflicts of interest relating to items on the agenda;
  2. Approve the minutes of the previous meeting held on 7 July 2021.
  1. STRATEGIC REVIEW

6.50pm

2.1.   Curriculum assessment report progress – Review of Goal 1 (Kauneke / Progress)

 

Deputy Principals/CK

30 mins

The KNS Board is requested to:

  1. Note the contents of the update.

 

7.20pm 

2.2.   Use of Te Ao Māori principles in hui

  • Review of proposal to increase the BoT’s cultural responsiveness.

NR

30 mins

The KNS Board is requested to:

  1. Approve any recommendations in the proposal.

 

7.50pm

2.3.   School Docs

  • Review of proposal to amend the ‘Financial Control and Expenditure’ School Docs policy
  • Review sale of alcohol in light of PTA raffles etc.

BW/SJ/HC

5 mins

The KNS Board is requested to:

  1. Approve the proposed variation to the ‘Financial Control and Expenditure’ School Docs policy.
  2. Decide on a position regarding alcohol sale

 

  1. REGULAR REVIEW

7.55pm

3.1.   Principal’s update and financials, including:

  • Property
  • Finance
  • Health & safety (incl. hazard review)

(In committee as required)

 

CK

30 mins

The KNS Board is requested to:

  1. Note the contents of the update;
  2. Approve the recommendations that: 

 

  • The board adds the assurance statements included in the School Docs policy to the board’s Annual Work Plan and Rolling Agenda and that the principal reports to the board against these from Term 3 2021 onwards.
  • The board approves the KNS teams’ participation in the 2021 North Island Primary and Intermediate Ski Championships, see section 5.3.

 

8.25pm

3.2.   Chair evaluation

 

JK

5 mins

The KNS Board is requested to:

  1. Complete the Chair evaluation survey.

 

8.30pm

3.3.   Annual parent survey / year 8 survey

HC

5 mins

The KNS Board is requested to:

  1. Note the contents of the update.

 

 

  1. GENERAL BUSINESS

8.35pm

4.1.   Action log

 

JK/All

5 mins

The KNS Board is requested to:

  1. Review actions taken in the action log;
  2. Approve items to be closed.

 

8.40pm

4.2.   Any other business

  • PTA ‘wish list’

 

All

5 mins

 

  1. NEXT MEETING/CLOSURE

8.45pm

5.1.   Closure

  • Closing remarks and next meeting

 

Chair

5 mins

 

 

 

 

ACTION LOG FROM JULY 2021

#

What

Who

When assigned

Due

1

To review the Charter in term 3 for areas that should be added to staff surveys.

Helena

April

Term 3

2

To provide kai at the 18 August 2021 meeting.

Helena

July

August

3

To send Bronwyn the link to the ‘Appraisal of the Principal’ policy.

Helena

July

August

4

To ask ERO about their expectations around the items picked up by Helena in her review of the ‘Employer Responsibility Policy’.

Conrad

July

August

5

To let the PTA know they will have to drop the Ohau wine fundraiser (in order to comply with the ‘School Donations and Fundraising’ policy).

Helena

July

August

6

To propose how to comply with the ‘Managing Income and Expenditure’ policy requirement for a BoT member to check the SUE report.

Finance Committee

July

August

7

To ask Simon if he will accept the role of Deputy Chair.

Bronwyn

July

August

8

To advise on whether KNS can make a student pay for damage caused by a breach of school rules.

Simon

July

August

 

 

 

ANNUAL WORK PLAN AND ROLLING AGENDA – work in progress (2021 v.5)

2021

17 Feb

17 March

14 April

19 May

7 July

18 Aug

29 Sept

3 Nov

8 Dec

Strategic review

 

 

 

Charter goal review

Draft 2021 goals & outcomes reviewed (Annual Plan).

2021 goals & objectives agreed (Annual Plan)

 

 

 

 

 

 

Draft 2022 KNS goals & objectives discussed for guidance.

 

 

Goal 1 (Kauneke / Progress)

Goal 2 (Tāngata / People)

Goal 3 (Wāhi / Place)

 

Goal 4

(Rangapā / Partnership)

Goal 1 (Kauneke / Progress)

Goal 2 (Tāngata / People)

 

Goal 3 

(Wāhi / Place)

Goal 4

(Rangapā / Partnership)

 

Regular review

 

 

 

Student achievement

 

Policy review

 

Budget

‘I like, I wish, I wonder’ themes.

 

Review conflicts of interest register.

 

 

 

Annual review enrolment scheme/zoning.

Discuss 2021 parent survey questions.

 

Chair evaluation.

 

Hold annual parent survey / year 8 survey.

Discuss parent survey results.

Review gifts register.

 

Review financial delegations.

Reflection of 2021 as a Board – ‘I like, I wish, I wonder’ themes.

 

Assess Board agenda for next year.

 

Previous year assessment report.

 

 

 

Curriculum assessment report progress.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2021 budget approved. 

Monitor.

Monitor.

Monitor.

Mid-year review of budget.

 

Monitor.

Monitor.

 

Monitor.

Draft 2022 budget discussed.

Board as employer

Completed Principal appraisal 2020 tabled / noted.

 

Note trends from teacher exit interviews.

 

EAP services reports.

Initial discussion of 2021 Principal performance goals.

Goals for Principal performance management 2021 to be finalised.

 

Mid-year Principal appraisal checkpoint.

 

 

 

 

Emergent review

 

H&S hazard review.

School roll and zone.

 

 

.

H&S hazard review.

 

H&S Tool 2 review.

 

H&S hazard review.

 

H&S hazard review.

 

Process requirements

Appoint Chair and review committee membership.

Submit annual docs to MOE (Charter update, Annual Plan etc).

 

Annual report approved.

 

 

 

Appoint Chair (also to Property Committee).